▪️Transaction Accounts

The Transaction Accounts Page allows users to create and manage various types of accounts, including bank accounts, cash accounts, and safe accounts, while also providing a list of existing accounts.

Bank Accounts

To add a bank account, click 'Add Bank Account,' fill in the required details, and then save the information.

You can view bank account statements by selecting "View Details" and entering a date range.

Cash Accounts

To create a new cash account, click 'Add Cash Account,' complete the necessary information, and save the details.

To allow other staff to carry out transactions and view cash transactions using your cash account, you can add watchers. To do this, first click on the 'Accounting' drop-down menu, then select 'Transaction Accounts' and click on 'Cash Accounts'. Next, choose the 'Action' button and select 'View Details'.

To add watchers, click on the icon that is indicated by the arrow.

Watchers are authorized personnel who can carry out transactions and access cash transactions using another staff's cash account.

Select the staff member whom you want to assign as a watcher, and then save the changes.

Safe Accounts

To add a safe account, click 'Add Safe Account,' provide the required information, and save the details.

You can view safe account statements by selecting "View Details" and entering a date range.

Mobile Money Accounts

Mobile Money Accounts in the system allow you to manually record and track all mobile money transactions made through your institution’s mobile number.

To add a mobile money account:

1. Go to Accounting → Transaction Accounts.

2. Select the Mobile Money tab.

3. Click Add Mobile Money Account.

4. Fill in the form with the mobile money account name, mobile number, network, and branch.

5. Click Save.

Once the account is created, whenever a client pays using mobile money, you should select Mobile Money as the payment method during the transaction. This will automatically update the mobile money account balance in the system.

This works the same way as a cash or bank account — every time money comes in through mobile money, the balance increases and can be viewed under mobile money accounts.

De-activating a Transaction Account

You can deactivate a transaction account when it’s no longer needed or temporarily inactive. Once deactivated, the account cannot be used to make payments or any other transactions in the system. It will be marked as inactive and will not appear when selecting accounts for transactions, but it will still be visible in reports, accounting records, and audit trails for reference. Only authorized users can activate or deactivate transaction accounts to ensure proper control and security.